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RDS Program Components

Additional Program Tasks

Quick Access Reports (QAR)

Supplemental Information

Step 11: Approve Electronic Funds Transfer (EFT) Information

User Roles:

AR

Program Components:

Reconciliation

Overview

This section provides an overview of the following topics related to Step 11: Approve Electronic Funds Transfer (EFT) Information:

Introduction to Step 11: Approve Electronic Funds Transfer (EFT) Information

The purpose of Step 11: Approve Electronic Funds Transfer (EFT) Information is for the Authorized Representative to confirm any changes made to the EFT Information in Step 10. If information is changed in Step 10, the Authorized Representative will be required to approve or reject the EFT Information in this step. This ensures that the Authorized Representative is aware of where the EFT payment will be sent and provides confirmation of that information.

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Timing for Step 11: Approve Electronic Funds Transfer (EFT) Information

Step 11 can be started after Steps 1 through 10 have been completed and the EFT Information has been reviewed and edited in Step 10. If the EFT Information is not edited in Step 10, then Step 11 will automatically be marked "Complete" on the Reconciliation Checklist. Step 11 must be marked "Complete" on the Reconciliation Checklist to proceed to Step 12.

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User Role Responsibilities for Step 11: Approve Electronic Funds Transfer (EFT) Information

Step 11 can only be completed by the Authorized Representative. The Account Manager and Designees with both the Complete EFT Information and Request Payment privileges will have View Only access to this step.

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Making Changes to Step 11: Approve Electronic Funds Transfer (EFT) Information

If the Authorized Representative disagrees with the EFT Information (entered or modified in Step 10), select Reject to decline the information. This action will mark Step 10 "Incomplete" and Step 10 must be completed again.

Step 11 can be revisited after it is marked "Complete." By making a change to the EFT Information using Step 10 (account type, account number, and/or routing number), Step 11 will automatically be marked "Incomplete." Step 11 will also be marked "Incomplete" if the Authorized Representative rejects the Reconciliation payment request in Step 12.

If the Authorized Representative rejects the banking information in Step 11, an email will be sent to the Account Manager and Designees with the Complete EFT Information privilege to inform them of the rejection and direct them to return to Step 10 and make the necessary changes. Step 10 will be marked as "Incomplete" until the user revisits and completes the step.

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What Happens After Step 11: Approve Electronic Funds Transfer (EFT) Information Is Complete

After Step 11 is complete, the status of Step 11: Approve Electronic Funds Transfer (EFT) Information changes to "Complete" and the Last Updated Date and Last Updated By fields are updated accordingly. Step 11 is marked with a green check to indicate that the step is complete and Step 12 is marked with a blue arrow to indicate that it is the next step. The status of the application will remain "Reconciliation Cost Reporting Closed." CMS' RDS Center will then validate the EFT Information.

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Step-by-Step Instructions

This section provides step-by-step instructions to complete Step 11: Approve Electronic Funds Transfer (EFT) Information.

To access the RDS Secure Website, and navigate to the Reconciliation Checklist page, refer to instructions to access the Reconciliation Checklist.

On the Reconciliation Checklist page:

  1. Select Step 11: Approve Electronic Funds Transfer (EFT) Information.

     Select [Approve Electronic Funds Transfer (EFT)Information]

On the Step 11: Approve Electronic Funds Transfer (EFT) Information page:

  1. Carefully review the EFT Information.
  2. Select Approve to complete this step and return to the Reconciliation Checklist page.

    Note: Select Reject if the information is incorrect. The Reconciliation Checklist page will display and the status of Step 11 will remain "Incomplete" and the status of Step 10: Review Electronic Funds Transfer (EFT) Information will change to "Incomplete."

     Select [Approve]

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