Use the Authorized Representative Quick Start Guide to get started on the tasks which only you as an Authorized Representative may complete. This guide also directs you to information to help you maintain your RDS Secure Website user account. Refer to the User Roles Support Tool for a comprehensive understanding of all the RDS Program components in which the Authorized Representative may play a part.
Plan Sponsors continuously manage current RDS Secure Website user roles to prevent delays in tasks being completed. While you may assign or manage RDS Secure Website user roles as necessary, an Authorized Representative typically delegates those duties to the Account Manager or a Designee. User management includes not only maintaining roles and user information, but also remaining in compliance with Federal Security Regulations by logging into the RDS Secure Website at least once every 180 days.
Keep This in Mind: Maintaining an active user account is essential to RDS Program participation including submitting applications and completing Reconciliation. CMS' RDS Center will not make payments to a Plan Sponsor if the Account Manager or Authorized Representative has an inactive user account.
|User Management – User Roles Support Tool||Refer to this section of the RDS Welcome Kit User Roles Support Tool for helpful tips for maintaining an active user account.|
To participate in the RDS Program, Plan Sponsors must submit a timely application prior to the expiration of the Application Deadline, which is 90 days before the selected Plan Year Start Date. For example, if a Plan Sponsor’s Plan Year Start Date is January 1, 2015, the Application Deadline is October 2, 2014. The Authorized Representative is the only individual who may complete Step 8: Plan Sponsor Agreement in the Application Submission Process. If the Application Deadline is not met, the application will be denied.
Keep This in Mind: If the Plan Sponsor finds it will be unable to meet the original Application Deadline, the Account Manager, the Authorized Representative, or a Designee assigned the Request Extension privilege may request one 30-day extension using the RDS Secure Website.
|Complete Step 8: Plan Sponsor Agreement – RDS User Guide||Refer to the RDS User Guide for step-by-step instructions for completing Step 8: Plan Sponsor Agreement in the Application Submission Process.|
Within 15 months after the application Plan Year End Date, Plan Sponsors complete Reconciliation to finalize their application’s Covered Retiree List and submit final cost data to CMS' RDS Center. If the Plan Sponsor did not select an Interim Payment Frequency, it must use the Reconciliation process to request its annual payment. NOTE: Beginning May 8, 2020, all current and future RDS applications’ Payment Frequency will be set to a maximum frequency of monthly interim payments, consistent with the general payment rules regarding timing set forth in 42 C.F.R. 423.888(b)(1). Although 12 interim payment requests are permitted, a Plan Sponsor may choose to submit fewer than 12 interim payment requests, or forego interim payments and instead choose to submit one final payment request during Reconciliation as described in 42 C.F.R. 423.888(b)(2)(ii). Please refer to Important Enhancement to RDS Payment Frequency for important details.
The Authorized Representative is responsible for completing Step 11: Approve Electronic Funds Transfer (EFT) Information and Step 12: Review and Submit Reconciliation Payment Request.
Keep This in Mind: If interim payments were received and the Plan Sponsor does not complete Reconciliation by the Reconciliation Deadline, the sum of all payments received will become an overpayment, and CMS will initiate immediate action to recover those funds. Plan Sponsors that fail to meet the Reconciliation Deadline for a given application and have not received interim payments for that application will not be eligible for any subsidy payments for that application.
|Step 11: Approve Electronic Funds Transfer (EFT) Information – RDS User Guide||Refer to the RDS User Guide for information about and step-by-step instructions for completing Reconciliation Step 11: Approve Electronic Funds Transfer (EFT) Information.|
|Step 12: Review and Submit Reconciliation Payment Request - RDS User Guide||Refer to the RDS User Guide for information about and step-by-step instructions for completing Reconciliation Step 12: Review and Submit Reconciliation Payment Request.|
Want More Information?
- Visit the Account Manager Quick Start Guide for additional resources to help manage an RDS application.
- Go to the How to Use This Site page to learn where to find all the information available to you on this website.