A Plan Sponsor must submit a Valid Initial Retiree List to CMS' RDS Center as part of the Application Submission Process. A Valid Initial Retiree List can be submitted to CMS' RDS Center after the following items are complete:
For more information about when a Valid Initial Retiree List is due, refer to Important Application Deadline Information.
For more information about submitting the Retiree List, refer to Submit a Valid Initial Retiree List and Monthly Retiree List.
IMPORTANT: The Valid Initial Retiree List must be submitted to CMS’ RDS Center by the Application Deadline in order for the application to be considered timely. A Warning message will display on the Review & Submit page if the Valid Initial Retiree List has not been uploaded for the application. However, the Valid Initial Retiree List can be submitted before or after the application, as long as both items are submitted to CMS’ RDS Center by the Application Deadline.
The Initial Retiree List Received Date field will be updated on the Application Overview and Review and Submit pages once the file is successfully received.
When the Valid Initial Retiree List is submitted and the format is validated, the Initial Retiree List Received Date displays on the Application Overview page. It can take several days after a successful file transfer for the application to show that the Valid Initial Retiree List is complete.
The Account Manager, Authorized Representative, and Designees with the View/Send/Receive Retiree Data privilege will receive email notifications regarding the status of the Valid Initial Retiree List.
Note: Retiree lists are not processed until the Valid Initial Online Application is submitted. For the retiree list to be processed, the Retiree Submission Method must match the selections chosen during Application Submission: Benefit Options. Retiree lists sent by any other method or source are not processed, and a Response File is sent back to the source with the appropriate Reason Code.