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RDS Program Components

Additional Program Tasks

Quick Access Reports (QAR)

Supplemental Information

Submitting Final Costs

User Roles:

AM

D

V

Program Components:

Reconciliation

Overview

This section provides an overview of the following topics related to Submitting Final Costs:

Introduction to Submitting Final Costs

After final cost reporting is opened by completing Step 5: Start Preparation of Reconciliation Payment Request, the Cost Reporters assigned by the Plan Sponsor in Step 2: Review Payment Setup must submit final cost data aggregated by Benefit Option to calculate the final Reconciliation payment request amount. A cost report must be submitted for every Benefit Option included in an interim payment request.

Final cost reports are entered and submitted on the RDS Secure Website or sent to CMS' RDS Center by Mainframe submission. The method assigned to each Cost Reporter was determined in Step 2: Review Payment Setup. The system edits final cost reports received by both methods. All errors must be resolved for the cost report to be included in the final payment request.

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Timing for Submitting Final Costs

The status of the application must be "Reconciliation Cost Reporting Opened," Payment Setup must be complete, and the Reconciliation Deadline must not have passed for CMS' RDS Center to accept final cost reports. The Account Manager or Designee with Request Payment privilege initiates final cost reporting by completing Step 5: Start Preparation of Reconciliation Payment Request. The entry and submission of final cost reports on the RDS Secure Website are only permitted when cost reporting is open. Any Mainframe final cost reports submitted when the application is not in this status or when Payment Setup is incomplete are rejected by CMS' RDS Center and are displayed in Step 6: Manage Submission of Final Cost Reports with a status of "Mainframe: Errors Detected."

Final cost reports are accepted until the Plan Sponsor closes final cost reporting by completing Step 6 or the Reconciliation Deadline has passed.

After Step 1: Initiate Reconciliation has been completed, the Final Costs action replaces the Interim Costs action in the Actions dropdown menu on the Application List page.

A Cost Reporter can begin submitting final cost reports for an application when all of the following conditions are met:

  • The application plan year has ended
  • The Reconciliation Deadline has not passed
  • The application is approved
  • Reconciliation Steps 1 through 5 are complete
  • The Application Status is "Reconciliation: Cost Reporting Opened"
  • Step 6: Manage Submission of Final Cost Reports is "Incomplete"
  • Payment Setup is complete

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Preparing for Submitting Final Costs

Previously Reported Interim Costs

The Account Manager and Designee with Report Costs privilege may view the Audit Trail which includes interim cost reports and final cost reports.

Methods for Submitting Final Costs

As with interim cost reporting, final cost reports are submitted to CMS' RDS Center by two methods: Mainframe submission or Data Entry using the RDS Secure Website.

During Payment Setup, the Account Manager or Authorized Representative specified the reporting method for Cost Reporters not associated with a Vendor. For more information about Payment Setup, refer to Payment Setup.

Reporting Sources and Cost Reporters

Vendors and Plan Sponsors are the two types of sources that can report final cost data. Each source's cost report is treated as separate and distinct from the final cost report submitted by another source. If multiple sources successfully report final cost data for a Benefit Option, the final cost data is aggregated to determine the final subsidy amount. The Plan Sponsor has the ability to reject an individual cost report in Step 7: Review Final Costs and exclude that cost report from the final Reconciliation payment request if duplicate cost data is reported.

Only the Account Manager, Authorized Representative, and Designee with Request Payment privilege may view the final costs submitted by all reporting sources.

An Account Manager assigned the Report Costs privilege and Data Entry Reporting method is considered a Cost Reporter for the Plan Sponsor. Account Managers may only enter or edit costs reported directly by the Plan Sponsor for the Benefit Options specified in Payment Setup. Account Managers cannot modify costs reported by a Vendor reporting source. If the Plan Sponsor submitted costs by Mainframe submission, the Account Manager cannot modify the cost report.

Designees with Report Costs privilege may be assigned to a Vendor or the Plan Sponsor in Payment Setup. If assigned to a Vendor, the Designee may access only the costs reported by that Vendor. The Designee does not have access to cost reports for any other Vendor or the Plan Sponsor. The Vendor must currently be assigned to the Benefit Option in Payment Setup for a Vendor Designee to access the Vendor's reported costs. If the Vendor has specified the Data Entry method for reporting final costs, the Designee may also enter or modify costs on behalf of the Vendor. If the Vendor has specified the Mainframe method for reporting final costs, the Designee has "View Only" access to the Vendor's Mainframe reports.

A Designee Cost Reporter that is not assigned to a Vendor in Payment Setup is considered a Plan Sponsor Designee and does not have access to any Vendor cost reports. The Designee has access only to the Plan Sponsor cost reports for the Benefit Options assigned to the Designee. If assigned the Mainframe method in Payment Setup, the Designee has "View Only" access to those reports submitted by Mainframe transmission by the Plan Sponsor. If assigned the data entry method in Payment Setup, the Designee is permitted to enter, modify, and submit final cost figures on behalf of the Plan Sponsor for the assigned Benefit Options.

Preparing Final Costs

For information on preparing final costs, refer to Prepare Cost Data.

Preparing for Mainframe Transmission of Final Costs

  • Interim cost reports and final cost reports are sent using the same file format
  • Both Vendors and Plan Sponsors can send Mainframe cost files
  • Both Vendor and Plan Sponsor files must report the entire plan year of incurred costs for final cost reports
  • Both Vendor and Plan Sponsor files may contain interim and final cost data for separate Applications in the same file

Vendors must register with CMS' RDS Center to report costs and specify their reporting method. If reporting costs by Mainframe submission, an RDS Electronic Data Interchange (EDI) Representative assists the Vendor in establishing the proper connection, file names, and file structure. This setup must be completed once for each Vendor. Before transmitting data to CMS' RDS Center using the Mainframe, contact CMS' RDS Center for information about how to send test files to ensure that proper connectivity is established.

A Vendor file may contain cost reports for multiple Plan Sponsors, applications, and Benefit Options. The Vendor must be assigned to the proper Benefit Option in Payment Setup for CMS' RDS Center to accept a Mainframe cost report from a Vendor. The Plan Sponsor can assign a Designee to a Vendor reporting Mainframe costs in Payment Setup. This privilege allows the Designee to view all cost reports sent by that Vendor that did not have critical errors.

Plan Sponsors that report final costs by Mainframe submission must contact CMS' RDS Center to establish the proper connection, file names, and file structure. A Mainframe file reported by a Plan Sponsor may contain cost reports for multiple applications and Benefit Options, but only for a single Plan Sponsor. For CMS' RDS Center to accept a Mainframe cost report, the Mainframe method must be assigned to the Plan Sponsor's Cost Reporter (Account Manager or Designee) in Payment Setup and the Plan Sponsor's Cost Reporter must be assigned to the proper Benefit Option.

The overall Mainframe cost report file format is as follows:

  • File organization - Sequential
  • Record Format (RECFM) - Fixed (F) or Fixed Blocked (FB)
  • Record Length (LRECL) - 110 bytes
  • Block Size (BLKSIZE) - Determined by the sender's system

Note: File Header (FHDR) information and File Creation Time must be preceded by leading zeroes if time is less than 8 bytes (to prevent time as "8:11:11").

For more information about the Mainframe cost report file format, review the Mainframe Report File Elements.

For more information about the Mainframe copybook, review the Cost Report Copybooks.

For more information about the Mainframe cost file, review the Sample Mainframe Cost File.

More than one Application ID may be submitted in the same file, but they must be separated by an Application Trailer and start with another application Header. Finally, multiple months of cost data may be submitted for the same Unique Benefit Option Identifier (UBOI), but they must be in separate detail lines.

Files may contain interim cost data and final cost data for separate applications. When submitting final cost data, all months in the plan year must be submitted between a single set of Application Header and Application Trailer records.

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User Role Responsibilities for Submitting Final Costs Using the RDS Secure Website

The Account Manager may view all reported costs by selecting either Final Costs in the Actions dropdown menu on the Application List page or within Step 6 on the Reconciliation Checklist.

The Account Manager assigned the Report Costs privilege and Data Entry Reporting method may enter final cost data by selecting either Final Costs in the Actions dropdown menu on the Application List page for the assigned Benefit Options or Enter/Update Costs in the Actions dropdown menu in Step 6: Manage Submission of Final Cost Reports on the Reconciliation Checklist.

Designee Payment Requesters can only view reported costs through Step 6 on the Reconciliation Checklist.

Designee Costs Reporters can view reported costs by selecting Final Costs in the Actions dropdown menu on the Application List page.

Designee Cost Reporters with the Data Entry Reporting method may enter cost data by selecting Final Costs in the Actions dropdown menu on the Application List page. Designee Cost Reporters cannot view the Reconciliation Checklist.

Authorized Representatives cannot submit final cost reports because they have the Request Payment privilege; however, they have the ability to view final cost reports for all Benefit Options using Step 6 on the Reconciliation Checklist.

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Cost Reporters Considerations With Final Cost Reports

There is no limit to the number of final cost reports that may be submitted while the Application Status is "Reconciliation Cost Reporting Opened." If multiple files are sent by a reporting source, the most recent error-free cost report is used to reflect cost figures for all months on the RDS Secure Website.

Final cost reports must include cost data for every month in the plan year. Zero dollars must be reported for months where no valid cost data was incurred. In addition, zero dollars must be reported for a plan month if no eligible retiree has coverage effective dates that fall within the plan month.

Final costs reported by multiple reporting sources for the same Benefit Options are summed when calculating the final subsidy amount if the cost reports pass system edits and are accepted by the Plan Sponsor in Step 7: Review Final Costs.

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Submitting Final Costs by Mainframe Transmission

A Vendor or a Plan Sponsor reporting final costs by Mainframe submission must submit aggregated retiree cost data per Benefit Option for all application plan months. Cost data sent using the Mainframe is viewable on the RDS Secure Website; however, the cost data reported using the Mainframe cannot be changed using the RDS Secure Website. To revise cost data originally submitted by Mainframe, the revised cost data files must be resubmitted using the Mainframe connection. This new data displays on the RDS Secure Website.

If the Mainframe final cost report was received and had no critical errors, it displays on the RDS Secure Website approximately 24 to 48 hours after it was sent. Accepted cost reports display with a status of "Mainframe: Submitted." Cost reports that are rejected for non-critical errors display with a status of "Mainframe: Errors Detected."

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Mainframe Cost Reports Rejected by CMS' RDS Center

If the Mainframe file was received, and there were critical errors that prevented it from being processed, an RDS Electronic Data Interchange (EDI) Representative contacts the submitter to discuss the errors. As a result, the cost reports are not viewable on the RDS Secure Website.

The following error conditions are considered critical:

  • The Vendor ID is not found in the RDS database
  • The Plan Sponsor ID is not found in the RDS database
  • A field has an invalid format
  • Negative numbers reported in any field
  • The file format is invalid
  • Trailer totals (Application and File) do not match the sum of the detail records
  • The created date and time are earlier than the last processed date and time
  • The Application ID is not found in the RDS database
  • The Application ID is not associated with the Plan Sponsor
  • The Unique Benefit Option Identifier (UBOI) is not associated with the application
  • If a Vendor submits a Mainframe cost report and is not properly setup on the application or Benefit Option in Payment Setup, the cost report is rejected with the following errors. The cost report is not viewable on the RDS Secure Website.
  • The Vendor is not currently listed as a Cost Reporter on the application
  • The Vendor is not currently a Cost Reporter for the UBOI

Note: Errors are viewable through Quick Access Reports (QAR).

Cost reports that are rejected by CMS' RDS Center for non-critical errors receive a status of "Mainframe: Errors Detected" and are viewable from the Benefit Option Final Costs list. Specific information about the file, cost report, and the corresponding errors can be viewed on the Audit Trail.

A cost report rejected by CMS' RDS Center is not included in the final Reconciliation payment request. However, if a final cost report was previously accepted for the Benefit Option from the same source or a different source, the Plan Sponsor may choose to proceed with Reconciliation using the last successfully submitted final cost report.

The following error conditions cause a Mainframe cost report to be placed in "Mainframe: Errors Detected" status:

  • The Application Status is not "Reconciliation Cost Reporting Opened." If a Mainframe cost report is submitted before Step 5: Start Preparation of Reconciliation Payment Request complete or after Step 6: Manage Submission of Final Cost Reports is complete, the cost report is rejected.
  • Reconciliation Step 2: Review Payment Setup or Payment Setup is not complete for the application.
  • The Vendor or Plan Sponsor's reporting method specified in Payment Setup is Data Entry.
  • The file does not contain all months of the application plan year (zero cost data is accepted).
  • The month/year reported falls outside of the application plan year.
  • Estimated Premium cost data is not equal to zero.
  • An Actual Cost Adjustment amount greater than zero is reported for a month prior to January 2006.
  • Failure of one or more Cost Validation Edits. For more information, refer to Cost Validation Edits.

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Data Entry on the RDS Secure Website

Data Entry through the RDS Secure Website requires a user to access the RDS Secure Website and manually enter the aggregated final cost data per Benefit Option. Final cost figures must be entered and saved for each plan month to submit the final cost report. Only submitted final cost reports may be included in the final Reconciliation payment request.

If interim Gross Retiree Costs were previously entered and submitted on the RDS Secure Website by the Cost Reporting source, the last submitted interim cost figures initially appear as final costs when Reconciliation is initiated. The status of the final cost report appears as "Data Entry: Update/Entry Required." The Cost Reporter for the Reporting Source must save the costs for all plan months to submit the final cost report.

After all plan months have a status of "Saved," the Cost Reporter submits the final cost report. The Cost Report status changes to "Data Entry: Submitted." The Cost Reporter may return to modify costs for any plan month while final cost reporting is open. When modifications are saved, the plan month appears as "Updated" and the status of the cost report is "Data Entry: Saved." The Cost Reporter must re-submit the cost report for the changes to be included in the final Reconciliation payment request. The Plan Sponsor is unable to complete final cost reporting if any cost reports are left in "Data Entry: Saved" status.

Cost Report Statuses

The Benefit Option Cost Reporting Source List table displays the "Status of Last Final Report." This refers to the status of the last saved or submitted cost report provided by the Cost Reporting source for the Benefit Option. The statuses of individual cost reports are displayed in the Audit Trail.

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Cost Validation Edits

Final Cost Reporting

During final cost reporting in Step 6: Manage Submission of Final Cost Reports, cost figures are validated when saved on the RDS Secure Website, submitted on the RDS Secure Website, or submitted by Mainframe submission.

Some Cost Validation Edits look at the compatibility of the reported data. For example, the reported Threshold Reduction and Limit Reduction cannot exceed the reported Gross Retiree Costs. Other Cost Validation Edits apply maximum thresholds to the final cost figures based on the finalized Covered Retiree List. Edits are applied to individual cost reports and the Benefit Options in total during final cost reporting.

A Cost Validation Edit failure during final cost reporting may result in either an error or warning. If a cost report fails a Cost Validation Edit, an error is usually generated. A warning occurs if a Benefit Option's costs fail to pass Cost Validation Edits due to multiple sources reporting final costs for the Benefit Option.

If costs fail a Cost Validation Edit resulting in an error, the cost figures are not accepted.

If an error occurs when saving cost figures for a plan month, an error message is displayed and the user must resolve the error before the data can be saved on the RDS Secure Website.

If a cost validation error is returned when submitting the final cost report on the RDS Secure Website, the error must be resolved before the system accepts the cost report.

If a cost validation error is detected in a Mainframe cost report, the cost report is rejected with a status of "Mainframe: Errors Detected."

Note: A warning does not prevent the cost report from being saved, submitted, or accepted by CMS' RDS Center in Step 6.

Final Cost Review

Cost Validation Edits are again applied to the final cost figures accepted in Step 7: Review Final Costs. All Cost Validation Edit failures result in errors in Step 7. In addition to examining an individual cost report and Benefit Option, all costs reported for an application are examined in total to detect failures to coordinate individual retiree costs across the application.

If an error was caused by duplicate reporting, the Plan Sponsor may choose to reject an individual cost report to resolve the error (the error is reported as a warning in Step 6 and an error in Step 7). If the error was caused by the reporting of inaccurate final costs, the Plan Sponsor must reopen final cost reporting and final cost reports must be re-submitted.

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Step-by-Step Instructions

This section provides step-by-step instructions for completing the following tasks:

Entering Final Costs Using the Final Costs Action

To access the RDS Secure Website, and navigate to the Reconciliation Checklist page, refer to instructions to access the Reconciliation Checklist.

On the Plan Sponsor List with Application Summary page:

  1. Select a Plan Sponsor ID to view a Plan Sponsor's applications.

     Select [Plan Sponsor ID]

On the Applications List page:

  1. Find the appropriate Application ID.

    Note: All columns in the Application List table, with the exception of the Actions column, may be sorted by selecting the up or down Up and down arrows symbol. Select the up or down Up and down arrows symbol again to sort in reverse order.

    All columns with the exception of the Actions column contain either a Search field box or a dropdown menu. Enter information to search for in a Search field box for a particular column or choose an item from the dropdown menu. Data within the column matching the criteria displays.

    Select Clear All to reset all Search field boxes to perform another search.

  2. Select Final Costs from the Actions dropdown menu on the Application List table and select Go.

    Note: The Final Costs action only displays in the Actions column for Account Managers and Designees assigned the Report Costs privilege during Payment Setup. The Final Costs action does not display until the application is in a Reconciliation status.

     Select [Final Costs], Select [Go]

On the Benefit Option Final Cost List page:

  1. Find the appropriate Benefit Option for which cost data may be entered.
  2. Select Enter/Update Costs from the Actions dropdown menu on the Benefit Option Cost Reporting Sources List table and select Go.

    Note: The Enter/Update Costs action is only available if the Account Manager or Designee has been assigned the Report Costs privilege with the Data Entry method for that Benefit Option and the application is in "Reconciliation Cost Reporting Opened" status.

     Select [Enter/Update Costs], Select [Go]

On the Benefit Option Final Cost Data Entry View page:

  1. Find the Month/Year on the Benefit Options Final Cost Report table for which cost data should be entered or updated and select edit.

    Note: Only one Month/Year may be edited at a time. Cost data for each month in the plan year must be entered before submitting the final cost report. Zeroes may be entered where appropriate.

     Select [edit]

On the Benefit Option Final Cost Data Entry Edit page:

An asterisk (*) represents a required field.

  1. Enter aggregated retiree data in the following fields:
    1. * Gross Retiree Cost
    2. * Threshold Reduction
    3. * Limit Reduction
    4. * Actual Cost Adjustment
  2. Select Save to continue or select Cancel to disregard these entries and return to the Benefit Option Final Cost Data Entry View page without saving the information.

     Select [Save]

On the Benefit Option Final Cost Data Entry View page:

  1. Enter cost data for all months by repeating instructions 6 through 8.
  2. After all cost reports are entered, select Submit to send the cost data to CMS' RDS Center, or select Return To Benefit Option Final Cost List to save cost data but not submit it to CMS' RDS Center.

    Notes:

    • (SAVED) displays under the Month/Year if a final cost report has not yet been submitted and (UPDATED) displays if a final cost report is adjusted after being previously submitted.
    • Cost data for all months in the plan year must be entered and saved to submit the cost report. Zero cost data can be entered for any given month. Cost data can be entered and edited as many times as necessary from this page during final cost report preparation.

     Select [Submit]

On the Benefit Option Final Cost List page:

  1. The Date of Last Final Cost Report and Status of Last Final Cost Report columns on the Benefit Option Cost Reporting Sources List table are updated accordingly.
  2. Select Return to Application List to proceed.

     Select [Return to Application List]

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Submitting Final Costs Using the Final Costs Action

Data Entry cost reports may be reported and saved on the RDS Secure Website. However, if the cost reports are not submitted, they cannot be included in the Reconciliation payment request.

To access the RDS Secure Website, and navigate to the Reconciliation Checklist page, refer to instructions to access the Reconciliation Checklist.

On the Plan Sponsor List with Application Summary page:

  1. Select a Plan Sponsor ID to view a Plan Sponsor's applications.

     Select [Plan Sponsor Link]

On the Applications List page:

  1. Find the appropriate Application ID.
  2. Select Final Costs from the Actions dropdown menu on the Application List table and select Go.

    Note: The Final Costs action only displays in the Actions column for Account Managers and Designees assigned the Report Costs privilege during Payment Setup. The Final Costs action does not display until the application is in a Reconciliation status.

     Select [Final Costs], Select [Go]

On the Benefit Option Final Cost List page:

  1. Find the appropriate Benefit Option for which cost data may be entered.
  2. Select Enter/Update Costs from the Actions dropdown menu on the Benefit Option Cost Reporting Sources List table and select Go.

    Note: The Enter/Update Costs action is only available if the Account Manager or Designee is assigned the Report Costs privilege with the Data Entry method for that Benefit Option and the application is in "Reconciliation Cost Reporting Opened" status.

     Select [Enter/Update Costs], Select [Go]

On the Benefit Option Final Cost Data Entry View page:

  1. Select Submit.

    Note: The Benefit Option Final Cost Data Entry View page displays a list of the most recent final cost reports for each month of the plan year. If final cost figures have been saved for a plan month, (SAVED) displays under the Month/Year until the final cost report is submitted. Figures adjusted after submission of the final cost report appears with the word (UPDATED) in the plan month until the final cost report is resubmitted.

     Select [Submit]

On the Benefit Option Final Cost Data Entry Verification page:

  1. Review the entries carefully to ensure the data is correct and ready to be included in the Reconciliation payment request.
  2. Select Confirm to submit the costs to CMS’ RDS Center or select Cancel to return to the Benefit Option Final Cost List page without submitting the cost report.

     Select [Confirm]

On the Benefit Option Final Cost Data Entry Confirmation page:

  1. Select Continue to return to the Benefit Option Final Cost List page.

    Note: The final cost report is submitted to CMS' RDS Center for potential inclusion in the Reconciliation payment request.

     Select [Continue]

On the Benefit Option Final Cost List page:

  1. The Date of Last Final Cost Report and the Status of Last Final Cost Report columns on the Benefit Option Cost Reporting Sources List table are updated accordingly.
  2. Select Return to Application List to proceed.

     Select [Return to Application List]

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Viewing Final Cost Reports Using the Final Costs Action

Viewing the Cost Summary

The last accepted final cost figures may be viewed under the View Cost Summary action. This action is not available when the Status of Last Final Cost Report is "Mainframe: Errors Detected," "No Reports," or "No Final Reports."

Note: If the most recent Status of Last Final Cost Report is "Mainframe: Errors Detected," the last accepted final cost report is available for inclusion in the Reconciliation payment request. To view the last accepted final cost report, refer to Viewing the Cost Report Audit Trail.

To access the RDS Secure Website, and navigate to the Plan Sponsor List with Application Summary page, refer to instructions to access the Reconciliation Checklist.

On the Plan Sponsor List with Application Summary page:

  1. Select a Plan Sponsor ID to view a Plan Sponsor's applications.

     Select [Plan Sponsor ID]

On the Applications List page:

  1. Find the appropriate Application ID.
  2. Select Final Costs from the Actions dropdown menu on the Application List table and select Go.

    Note: The Final Costs action only displays in the Actions column for Account Managers and Designees assigned the Report Costs privilege during Payment Setup. The Final Costs action does not display until the application is in a Reconciliation status.

     Select [Final Costs], Select [Go]

On the Benefit Option Final Cost List page:

  1. Select View Cost Summary from the Actions dropdown menu on the Benefit Option Cost Reporting Sources List table for a specific Benefit Option and select Go.

     Select [View Cost Summary], Select [Go]

On the Benefit Option Final Cost Summary page:

  1. After viewing the costs for each month of the plan year, select Return to Benefit Option Final Cost List to return the Benefit Option Final Cost List page.

     Select [Return to Benefit Option Final Cost List]

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Viewing the Cost Report Audit Trail Using the Final Costs Action

This page displays a list of the Benefit Option cost reports submitted to CMS' RDS Center by the reporting source and a history of the actions taken on these reports. Each cost report submitted by Data Entry on the RDS Secure Website or Mainframe submission without critical errors is recorded in the Audit Trail. Cost reports with a Status of Last Final Cost Report of "Data Entry: Saved" or "Data Entry: Update/Entry Required" are also included in the Audit Trail. The content of each cost report is available in the Audit Trail. The errors detected on Mainframe reports are listed on reports with a status of "Mainframe: Errors Detected."

The Audit Trail also displays the progression of cost reports through the Reconciliation process by recording changes in a cost report's status. For example, a Mainframe cost report may initially appear in the Audit Trail with a status of "Mainframe: Submitted." If the report is reviewed and accepted in Step 7: Review Final Costs, a record of the action appears in the Audit Trail with a status of "Review Complete: Accepted." When the final Reconciliation payment request is submitted in Step 12: Review and Submit Reconciliation Payment Request, the Audit Trail lists the event with a status of "Included in Final Payment Request." The contents of the cost report may be viewed for each event by selecting the View Cost Reports action.

To access the RDS Secure Website and navigate to the Reconciliation Checklist page, refer to instructions to access the Reconciliation Checklist.

On the Plan Sponsor List with Application Summary page:

  1. Select a Plan Sponsor ID to view a Plan Sponsor's applications.

     Select [Plan Sponsor ID]

On the Applications List page:

  1. Find the appropriate Application ID.
  2. Select Final Costs from the Actions dropdown menu on the Application List table and select Go.

    Note: The Final Costs action only displays in the Actions column for Account Managers and Designees assigned the Report Costs privilege during Payment Setup. The Final Costs action does not display until the application is in a Reconciliation status.

     Select [Final Costs], Select [Go]

On the Benefit Option Final Cost List page:

  1. Select View Audit Trail from the Actions dropdown menu on the Benefit Option Cost Reporting Sources List table for a specific Benefit Option Name and select Go.

     Select [View Audit Trail], Select [Go]

On the Audit Trail of Benefit Option Final Cost Reports page:

The following information displays on the Audit Trail of Benefit Option Final Cost Reports page for each action taken on a submitted cost report.

  • Report Type - Displays the kind of report in question.
  • Date/Time Processed - Displays the date and time CMS' RDS Center processed a cost report when an action was taken by a Cost Reporter or Payment Requester.
  • Status - Displays the status of the cost report based on the action that was taken.
  • Date/Time File Created (Mainframe Submission Only) - Displays the date and time supplied in the Mainframe file submission.
  • Cost Reporter / Payment Requester - Displays the name of the individual who reported costs on the RDS Secure Website, reviewed the cost report, or submitted the payment request.
  • Errors/Warnings Detected - Displays the number of errors and warnings detected in a Mainframe Cost Report. The number of errors only appears if the status of the cost report is "Mainframe: Errors Detected." Data Entry submissions with errors are not permitted on the RDS Secure Website.
  1. Select View Cost Reports from the Actions dropdown menu on the Audit Trail of Benefit Option Cost Reports table and select Go.

     Select [View Cost Reports], Select [Go]

On the Benefit Option Cost Report page:

  1. Select Continue to return to the Audit Trail of Benefit Option Cost Reports page.

     Select [Continue]

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