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RDS Program Components

Additional Program Tasks

Quick Access Reports (QAR)

Supplemental Information

Step 9: Finalize Reconciliation Payment

User Roles:

AM

AR

D

Program Components:

Reconciliation

Overview

This section provides an overview of the following topics related to Step 9: Finalize Reconciliation Payment:

Introduction to Step 9: Finalize Reconciliation Payment Request

The purpose of Step 9: Finalize Reconciliation Payment Request is for the Account Manager or Designee with Request Payment privilege to agree to the final payment request amount before the Authorized Representative approves it.

In Step 9, old costs and subsidy are calculated based on the sum of previous payment requests that were not cancelled. The current subsidy amount is compared to the old subsidy amount to determine the net subsidy amount, and the Amount of Reconciliation Payment Request is displayed. The current, old, and net subsidy amounts also display by Benefit Option.

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Timing for Step 9: Finalize Reconciliation Payment Request

Step 9 can be started after Steps 1 through 8 have been completed. Step 9 must be marked "Complete" on the Reconciliation Checklist to proceed to the remaining steps.

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User Role Responsibilities for Step 9: Finalize Reconciliation Payment Request

Step 9 can only be completed by the Account Manager or Designees with the Request Payment privilege. The Authorized Representative has "View Only" access to this step.

Multiple users are involved in cost reporting and preparing the Reconciliation payment request, so it is important for the Plan Sponsor to carefully coordinate the completion of this step.

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Cost Comparison in Step 9

Review the costs carefully in Step 9. These amounts are displayed to the Authorized Representative in Step 12 and will be the Reconciliation payment request amount that the Authorized Representative approves or rejects. To view these costs in more detail, return to Step 6 and Step 7.

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Making Changes to Step 9

If the Account Manager or Designee with Request Payment privilege needs to make necessary changes to final cost data, revisit Step 6: Manage Submission of Final Cost Reports and select Allow Reporting. Steps 7 through 9 are automatically marked "Incomplete" and must be completed again.

Note: Step 9 is marked "Incomplete" if the Authorized Representative rejects the Reconciliation Payment Request in Step 12.

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What Happens After Step 9: Finalize Reconciliation Payment Request Is Complete

After Step 9 is complete, the status of Step 9: Finalize Reconciliation Payment Request changes to "Complete" and the "Last Updated Date" and "Last Updated By" fields are updated accordingly. Step 9 is marked with a green check mark to indicate the step is complete and Step 10: Review Electronic Funds Transfer (EFT) Information is marked with a blue arrow to indicate it is the next step. The status of the application remains "Reconciliation Cost Reporting Closed."

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Step-by-Step Instructions

This section provides step-by-step instructions to complete Step 9: Finalize Reconciliation Payment Request.

To access the RDS Secure Website, and navigate to the Reconciliation Checklist page, refer to instructions to access the Reconciliation Checklist.

On the Reconciliation Checklist page:

  1. Select Step 9: Finalize Reconciliation Payment Request.

     Select [Finalize Reconciliation Payment Request]

  On the Step 9: Finalize Reconciliation Payment Request page:

  1. Select the checkbox to indicate that the warnings and instructions have been read.
  2. Select Submit to finalize the Reconciliation payment request or select Cancel to return to the Step 9: Finalize Reconciliation Payment Request page without completing this step.

     Select [Agreement checkbox], Select [Submit]

On the Step 9: Finalize Reconciliation Payment Request Verification page:

  1. Select Confirm to indicate that the Reconciliation payment request is finalized or select Cancel to return to Step 9: Finalize Reconciliation Payment Request page without completing this step.

     Select [Confirm]

 On the Step 9: Finalize Reconciliation Payment Request Confirmation page:

  1. Select Continue to proceed to the Reconciliation Checklist page.

     Select [Continue]

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