How To Complete Step 2: Review Payment Setup - New 05/10/2007
The following document refers to reconciliation and provides questions and answers regarding Step 2. This section contains information about who may complete the step, when and how the step should be completed and other information related to reconciliation. This document includes information about the following:
- What is Payment Setup?
- What is the purpose of Step 2: Review Payment Setup?
- When can Plan Sponsors begin Step 2: Review Payment Setup?
- When can Plan Sponsors complete Step 2: Review Payment Setup?
- Who is allowed to complete Step 2: Review Payment Setup?
- How can I tell if Step 2: Review Payment Setup has been completed?
- Can Step 2: Review Payment Setup be undone after it is completed?
- What happens after Step 2: Review Payment Setup is completed?
- Can Payment Setup still be accessed from the Application List page during reconciliation?
- How does a Plan Sponsor complete Step 2: Review Payment Setup?
What is Payment Setup?
Payment Setup allows the Plan Sponsor to identify individuals and/or Vendors that will be responsible for reporting cost data associated with each benefit option and requesting payments for approved applications.
Payment Setup consists of six steps:
- Assign Payment Requester Privilege to Authorized Representative
- Assign Payment/Cost Privilege to Account Manager
- Assign Payment/Cost Privilege to Designee(s)
- Specify Vendors for Cost Reporting
- Assign Benefit Options to Cost Reporters
- Final Review to Complete Payment Setup
For more information about Payment Setup, go to: How To Complete Payment Setup.
What is the purpose of Step 2: Review Payment Setup?
The purpose of this step is for the Plan Sponsor to review and confirm that the existing user roles and privileges are assigned as needed for reconciliation. The Plan Sponsor will be able to make limited modifications to the existing Payment Setup. The Account Manager is automatically allowed to prepare the reconciliation payment request. Plan Sponsor Designees with the Request Payment privilege will be allowed to prepare the reconciliation payment request. For more information about Payment Setup as related to reconciliation, go to: Reconciliation Job Aid.
When can Plan Sponsors begin Step 2: Review Payment Setup?
Step 2 cannot be started until Step 1 has been completed. Step 2 must be marked "Complete" on the Reconciliation Checklist to proceed to the remaining steps.
When can Plan Sponsors complete Step 2: Review Payment Setup?
To complete Step 2, Payment Setup must be finalized. Step 2 contains a list of all of Designees who currently have the Request Payment privilege. The Designees with the Request Payment privilege have the ability to manage final cost data and complete various steps of the Reconciliation Checklist. The Plan Sponsor should:
- determine if any additional Cost Reporters must be added for final cost reporting
- determine if any additional Designees should be granted the Request Payment privilege to allow preparation of the reconciliation payment request
For more information about what the Plan Sponsor should consider while reviewing Payment Setup, go to: Reconciliation: What Plan Sponsors Need to Know Before Getting Started and Reconciliation Job Aid. For more information about Payment Setup, go to: How To Complete Payment Setup.
This status of Step 2 must be "Complete" to proceed with the remaining steps in the Reconciliation Checklist. After Step 2 has been completed, it may be revisited and updated as often as necessary, until Step 12 is completed.
Who is allowed to complete Step 2: Review Payment Setup?
Step 2 can only be completed by the Authorized Representative or the Account Manager. Designees with the Request Payment privilege will have View Only access to this step.
How can I tell if Step 2: Review Payment Setup has been completed?
The Reconciliation Checklist displays as follows:
- Step 2 is marked with a green check to indicate that the step is complete and Step 3 is marked with a blue arrow to indicate that it is the next step.
- The status of Step 2 will be marked "Complete" on the Reconciliation Checklist.
- The Last Updated Date and Last Updated By fields are updated accordingly.
- The status of the application will remain "Reconciliation Initiated."
Can Step 2: Review Payment Setup be undone after it is completed?
Yes, Plan Sponsors may return to Step 2 to make changes at any point prior to the completion of Step 12. For more information about Payment Setup, go to: How to Change Payment Setup. Payment Setup must be completed before Step 2 can be marked "Complete." If Step 2 is revisited, the status must be marked "Complete" to proceed with the remaining steps in the Reconciliation Checklist. Note: Payment Setup may only be changed through the Reconciliation Checklist after Step 1 is complete and until Step 12 is complete.
What happens after Step 2: Review Payment Setup is completed?
After Step 2 is complete, the status of the application will remain "Reconciliation Initiated" and Plan Sponsors will be permitted to complete Step 3. While all reconciliation steps can be viewed regardless of completion, the steps for reconciliation must be completed in numerical order.
Can Payment Setup still be accessed from the Application List page during reconciliation?
No. After reconciliation has been initiated by completing Step 1, Payment Setup is only accessible through the Reconciliation Checklist. However, after reconciliation is completed, Payment Setupwill be accessible from the Application List page.
How does a Plan Sponsor complete Step 2: Review Payment Setup?
- Log into the RDS Secure Web Site.
- The Plan Sponsor List With Application Summary page displays.
- Select the appropriate Plan Sponsor ID link. The Application List page displays.
- From the Application List page, find the Application Number to reconcile. To access reconciliation, select Reconciliation from the Actions dropdown and select Go.
- The Reconciliation Checklist displays. Select Step 2: Review Payment Setup.
- The Step 2: Review Payment Setup page displays.
- If Payment Setup is already complete, select the View Payment Setup Options link to view the current Payment Setup elections.
- If Payment Setup is not complete or to change the details of Payment Setup, select the Payment Setup Menu link.
- The Payment Setup Menu displays. For additional information about completing Payment Setup, go to: How To Complete Payment Setup.
. - If Payment Setup changes are not necessary, select Continue and then select Cancel from the Step 2: Review Payment Setup page to return to the Reconciliation Checklist. To accept the Payment Setup settings, click the checkbox to indicate agreement with the information. Select Submit to complete this step and proceed to the Reconciliation Checklist.
- After Payment Setup options are complete for reconciliation, select Continue from the Payment Setup Menu page to return to the Reconciliation Checklist.
Note: If there is an error with Payment Setup, Step 2 displays a status of "Error - Needs Attention " on the Reconciliation Checklist, identified by an exclamation point.
- To accept the Payment Setup settings, check the box to indicate agreement with the information. Select Submit.
- The Reconciliation Checklist page displays. The status of Step 2: Review Payment Setup changes to "Complete" and the Last Updated Date and Last Updated By fields are updated accordingly. Step 2 is marked with a green check to indicate that the step is complete and Step 3 is marked with a blue arrow to indicate that it is the next step.
